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fleet management

April 30, 2016

A company's grey fleet refers to the number of employees'personal vehicles been employed for their business journeys. Fleet management involves putting together steps, procedures and policies to handle and regulate the utilization of employees'vehicles for work related travels.

All the Companies that put up this type of fleet are those whose employees do not want to go on plenty of business related trips. Grey fleet is viewed by most as a price saving alternative to purchasing or renting cars simply for their business related trips especially if the mileage travelled by employees for business each month or year is quite low. For some of those companies, this is actually the way to go but also for some it isn't. There are several factors that should be thought about before deciding to choose the grey fleet option instead of purchasing or leasing several cars for business related trips. If the grey fleet is properly put up and managed it can actually cost the organization way less than other options.

Most individuals are of the opinion that managing a gray fleet only costs a company the mileage expense claims made by drivers for every journey they make and that employers aren't accountable for the employees when they are utilizing their private cars for business. They are huge misconceptions as the organization in most cases is not just accountable for the employees when they are utilizing their personal cars but in most cases have to put these employees'cars on their insurance and manage them like the organization owns them. gofleet com management tracking

A gray fleet manager or management software could be necessary depending on the size of the fleet. If it is a small-sized fleet, a fleet manager who will result in managing everything linked to the fleet might be sufficient as in most cases good use of Microsoft excel is enough for managing all grey fleet related data. Where in fact the fleet is really a large one, a fleet management software will soon be required to handle all of data linked to employees'vehicles. There are a few major factors that needs to be consider when deciding whether your company should put up this type of fleet.

Very first thing you will need to take into account is how your company intends to handle the grey fleet, Policies have to be put in position to make certain the driver and their safety and compliance to road rules. This can be carried out by ensuring license checks, vision checks, driver risk assessment, online driver training, vehicle safety inspections, MOT checks and insurance checks are regularly carried on all drivers and their vehicles.

Carry out research on what alternatives your company has asides creating a gray fleet by comparing the price, risks and advantages of creating a gray fleet instead of purchasing, hiring or leasing vehicles solely for company use. Also there's a need to determine if employees'vehicles are suited to the type of journey that they will be properly used for. gps tracking system

Discover if you have an alternative way for your employee to close that deal or have that very important meeting without going on a company trip. Discouraging needless business trips can help your company save some money. A lot of organizations now use video conferencing applications to own meetings making use of their business partners rather than travelling.

The organization should consider Health and safety risks to its employees that are also the grey fleet drivers. Duty of care compliance rules which all fleet drivers should comply with should be set up. Also the organization should be monitoring and managing the CO2 emission of the vehicles within their grey fleet.

In conclusion, grey fleet has its benefits if policies and rules are in place for it to be properly managed. If your company is considering one, weigh your alternatives and if it appears to be the very best one then choose it.

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